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Everything You Wanted to Know About a Print Assessment

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You may have heard about a print assessment, but do you really know what it is, or how it can benefit your business? For those who are unfamiliar with exactly what occurs during a print assessment, we’ll go into some of the steps that an MPS provider will use to prepare a comprehensive report about the current state of your print environment.

For many businesses, print remains an un-audited area and a source of unnecessary expense. The way to get “out of control spending” under control is to first determine where you stand, what’s working, what isn’t and where you can make improvements. This is precisely what a print assessment does!

A print assessment includes:

Inventory of Technology – The first step is to take a comprehensive look at everything involved with your print environment including all networked and non-networked devices. This will help your provider to redesign the ergonomics of your print environment to fit your business’ needs.

•Monitoring of Use – Through software monitoring, a print assessment will break down who is making copies, on which machines, colour vs black and white etc. This includes workflows throughout the document’s life cycle.

•Actual Print Costs – An MPS provider will dig into the numbers to show you what you’re spending on print, including both direct and indirect costs by device, maintenance costs, service and supply data.

•Analyze Workflows – A look at how information flows through your company to help identify any bottlenecks or inefficiencies.

•Environmental Impact – An MPS provider will help to assess your current eco-footprint and offer solutions to create a more sustainable process. For example, defaulting printers to two-sided printing (50% less paper), recycling toner cartridges and even transferring documents to digital formats can have a big impact.

Upon completion of your assessment, you’ll receive a detailed fact-based report breaking down the costs in your print environment and recommendations on how to immediately improve your bottom line.

Want to learn more? Contact one of our DBS team members today and schedule a complimentary print assessment. Let us show you how you can cut costs, improve productivity, and deliver the savings straight to your bottom line!

Have you taken our SMB Office Print Challenge yet?  Receive a free copy of our 2016 Print Policy Guide and find out how you compare with other SMBs just like you!


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