Take control of your print activities and reduce costs by up to 30%
In today’s economy, everyone is looking for ways to cut costs. For most companies the ongoing expense of office printing—cost-per-print, routine maintenance, and service—is an unexplored opportunity for significant, cumulative savings. Companies have more paper and digital files than they know what to do with. Digital Business Systems is dedicated to helping you organize content, cut costs, streamline processes and print less with our Managed Print Services.
How Managed Print Services Work: When it comes to printing, most companies have five simple requirements:
- Cut costs on printing consumables, service, and your cost-per-page
- Reduce energy consumption through device consolidation
- Reduce waste by ordering the supplies you need with no “leftovers”
- Free up IT resources for more mission-critical tasks rather than installing, supporting and maintaining print devices
- Control and forecast budgets accurately by setting your printing and supply costs up-front
Here’s how we’ll help you get there:
Assess and Optimize
We’ll conduct a comprehensive evaluation of your print environment, document infrastructure, and workflows. This will give you an accurate baseline of your current print spending. Then we’ll develop a road map for your ideal future state, including cost savings projections.
Secure and Integrate
Transition from your current state to your ideal future state design with our help. We’ll also help connect everything to your IT environment in a secure and compliant way. This is when we’ll turn on solutions for secure printing from mobile devices and take over the responsibility of managing your print servers and print queues.
Automate and Simplify
Sit back and relax while we manage the day-to-day operations of your print and document infrastructure. Through ongoing data collection, review and analysis, we’ll help you continue to improve productivity and the end user experience. We can also help you to automate paper-based processes with the goal of further enhancing productivity through reduced printing.
This is the Xerox Managed Print Services approach. It has worked with thousands of clients around the world. Find out how this process could help your business, too. For a free Managed Print Services consultation, please contact us.
Predictability & Value
Visibility. You benefit from regularly-scheduled invoicing, allowing clear visibility of total costs and enabling you to accurately budget for your office printing needs. All-in-one cost per page. With all of your supplies and services included in a fixed price per page, you don’t need to worry about print area coverage or hidden costs involved in printing your documents. Service and support. Our authorized partners offer maintenance, on-site service and technical support to ensure that you get dependable, professional printing when you need it.
Multiple Vendor Management
Too Many Vendors, Makes and Models
It is quite common for printers to be purchased ad hoc by individual employees from different departments out of their own budgets. This results in an explosion of printers, many of which are locally connected and out of sight from management. This decentralized approach to purchasing printers results in multiple makes and models from multiple manufacturers being deployed throughout the company. To further complicate matters, the printer manufacturers are constantly refreshing their printer offerings, making it difficult for companies to standardize on a specified set of print devices over any extended period of time. The cost of managing a printer fleet grows as the number of vendors, makes, models and toner cartridges grow.